Organization (optional) → Place → Sub place (optional) → Lock ↔ Keys → Users

The app where users unlock and where certain roles can perform simple administration. Unlocking is done via Bluetooth when the user has a valid key and is near a lock.

The administrative interface where places, users, locks, keys, and settings are managed. Primarily used by administrators and installers.

An NFC tag placed near the lock. Used to “tap” the phone against to unlock. It can also be required for unlocking to take place.

A top-level structure that groups multiple sites in a hierarchy. Used when a company has many places and needs an overview.

A collection of users and locks representing an area, such as an office or property. Used to organize access and administration.

A place under another place in the structure, used for delegated administration (e.g. allowing tenants to manage access for their staff in a commercial property). Locks can be shared to it from a higher-level place, and it can have its own administrators.

A way to group places for better overview, such as “Office” or “Region”. Used for sorting and filtering.

A lock (door, gate, etc.) managed in Parakey via a Parakey device. It can be shared with other places and included in keys.

A lock shared from one place to another, allowing the receiving place to grant access via its keys. Settings are controlled by the place that owns the lock.

The place that “owns” the lock (usually where it is installed) and is responsible for its settings. Ownership can be transferred between places if needed.

A mobile key that grants access to one or more locks and can be seen as a “permission group”. Keys can have rules such as schedules, possibility to be sent from the Parakey app, and other restrictions.

A time-based rule controlling when something applies or happens, such as when a key is valid or when a lock should remain unlocked.

A schedule linked to one or more keys, defining which days and times the key is valid. Used for recurring time-based access (e.g. weekdays 07:00–19:00).

A schedule that keeps a lock unlocked during specified times. Commonly used for entrances during office hours.

How long the lock stays unlocked after being opened via the app before locking again.

A person (linked to an email address) in the system. A user can have roles and keys across one or more places.

A user’s permission level at a place, determining what they can see and do in the web portal and/or app.

A user without administrative rights. Can use their access but cannot manage the place.

A role that can invite users and send keys. Intended for operational responsibility without full admin rights.

A role that can invite users and send keys via the app, but not via the web portal.

A role for installing and managing Parakey devices, with installation-related permissions only.

A role with broad rights to manage users, keys, schedules, and settings at a place.

The highest role with full control over a place.

Logs showing access events (who unlocked what and when). Used for traceability and troubleshooting.

Logs showing administrative changes and who made them.

Interface for integrating Parakey with other systems to automate user and key management and retrieve access logs.

Interface for enabling unlocking of Parakey devices (locks) via a third-party app without requiring the Parakey app.